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You are here : Sub Contracting > Sub Contracting Maintenance > Gate Pass Cancel Gate Pass Cancel
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This option allows to cancel an existing 'Regular' and 'Cutting' Gate Passes and return issued quantities of all Items to their Warehouses.
A Gate Pass can be Canceled only if not even a single Item of that Gate Pass has been Returned or Short Closed. This option will Cancel the entire Gate Pass and also return quantities of all Items to the respective Warehouses.
Moreover, a Gate Pass can be canceled only if no material is received back against it through GRN Entry option. Once a Gate Pass has been Canceled, all the Work Orders against which it was made will be available again to make fresh Gate Passes.
A list of Canceled Gate Passes will be displayed as follows -
Enter any text you want to search in the list below. The search is applicable to all columns of the list. Once the text is entered, press <ENTER> key. As a result, the list will be refreshed with all those records that contain the entered text fully or partially. In order to go back to the original list, remove the text from the box and press <ENTER> key again.
IMMS provides the facility to filter the records on the basis of their status. Click on the field and select either 'All', 'Authorized' or 'Pending for Authorization'. Selecting 'All' will display all records, authorized as well as unauthorized. Selecting 'Authorized' will display only authorized records. Selecting 'Pending for Authorization' will display only those records that are yet to be authorized.
Once a Gate Pass is Canceled, whether it is compulsory to authorize it or not depends upon the setting of a flag.
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Once an Gate Pass Cancellation is generated, it may or may not need to be authorized.
Authorization of canceled Gate Pass is a flag driven option. Therefore its availability depends upon the setting of the 'Authorization Required' flag through Document Control Master option
 in Administrator Tools Module.  Read more... |
Canceled Gate Passes can be added and viewed provided the Role associated with the currently logged-in user through User Management has the respective rights to do so.
To cancel a Gate Pass, click on the 
button. To view details of a particular Canceled Gate Pass, <DoubleClick> on that record. As a result, following screen will be displayed -
Once a Gate Pass has been generated, it can neither be deleted nor edited.
Provide the Gate Pass Cancellation details as follows -
Year:
Specifies the year of Gate Pass Cancellation.
While 'Adding', the current financial year will be displayed by default. You can not change it.
In case of 'View', financial year will be displayed automatically for the selected record. It can not be changed.
Group:
Specify the Group of the Gate Pass Cancellation.
While 'Adding', please note that the Group which has been specified as default for the selected financial year through Document Control Master
You can change it by clicking on the field to access a list of already defined Indent Groups for the entered Year though Document Control Master option in Administrator Tools Module. Select your desired Group from the list by scrolling down to it and pressing <ENTER>. Alternatively you can also enter the Group.
In case of 'View', Group will be displayed automatically for the selected record. It can not be changed.
Site:
Specify the Site of the Gate Pass Cancellation.
While 'Adding', the Site if any specified with the selected Group
Click on the field to access a list of already defined Sites. Select your desired Site from the list by scrolling down to it and pressing <ENTER>. Alternatively you can also enter the Site.
In case of 'View', Site will be displayed automatically for the selected record. It can not be changed.
Number:
While 'Adding', Gate Pass Cancellation Number is either generated automatically or entered manually by the user.
In case of 'View', Number will be displayed automatically for the selected record. It can not be changed.
Date:
Specifies the date of Gate Pass Cancellation.
While 'Adding' a new Gate Pass Cancellation, enter the Date of Cancellation. By default today's date is displayed. It should fall between the current period start date and current period end date. Press <TAB>.
In case of 'View', Cancellation Date will be displayed automatically as per the selected Gate Pass Cancellation Number. It can not be changed.
Click on 
button to continue.
Specify the Gate Pass Return Details.
Year:
Specifies the year of Gate Pass Return.
While 'Adding', the current financial year will be displayed by default. You can not change it.
In case of 'View', Return Year of the selected Gate Pass Cancellation Number will be displayed automatically.
Group:
While 'Adding', specify the Group of the Gate Pass Return.
Click on the field to access a list of already defined Gate Pass Return Groups for the entered Year though Document Control Master
In case of 'View', Return Group of the selected Gate Pass Cancellation Number will be displayed automatically.
Site:
Specify the Site of the Gate Pass Return.
While 'Adding', click on the field to access a list of already defined Sites. Select your desired Site from the list by scrolling down to it and pressing <ENTER>. Alternatively you can also enter the Site.
In case of 'View',Gate Pass Return Site of the selected Gate Pass Cancellation Number will be displayed automatically.
Number:
While 'Adding', Gate Pass Return Number is either generated automatically or entered manually by the user.
In case of 'View',Gate Pass Return Number of the selected Gate Pass Cancellation Number will be displayed automatically.
Click on button to continue.
Provide the details of Gate Pass that has to be Canceled.
Gate Pass Type:
Denotes the type of Gatepass.
While 'Adding', select either 'Regular' if you want to cancel a Regular type of Gatepass or 'Cutting' if you want to cancel Cutting type of Gatepass.
In case of 'View', the type of Gate Pass belonging to the selected Gate Pass Cancellation Number will be displayed automatically.
Year:
Specifies the year of Gate Pass.
While 'Adding', the current financial year will be displayed by default. You can change it.
In case of 'View', financial year of the Gate Pass belonging to the selected Gate Pass Cancellation Number will be displayed automatically.
Group:
Specify the Group of the Gate Pass.
While 'Adding', click on the field to access a list of already defined Gate Pass Groups for the entered Year though Document Control Master option in Administrator Tools Module. Select your desired Group from the list by scrolling down to it and pressing <ENTER>. Alternatively you can also enter the Group.
In case of 'View', Gate Pass Group belonging to the selected Gate Pass Cancellation Number will be displayed automatically.
Site:
Specify the Site of the Gate Pass.
While 'Adding', click on the field o access a list of already defined Sites. Select your desired Site from the list by scrolling down to it and pressing <ENTER>. Alternatively you can also enter the Site.
In case of 'View', Gate Pass Site belonging to the selected Gate Pass Cancellation Number will be displayed automatically.
Number:
While 'Adding', specify the Gate Pass Number that has to be canceled.
Click on the field to access a list of already defined Gate Passes belonging to the selected Type, Year, group and Site. Select your desired Number from the list by scrolling down to it and pressing <ENTER>. Alternatively you can also enter the Gate Pass Number.
Please note that only those Gate Passes will be displayed
- against which no goods have been received against it yet
- against which not even a single Item has been Returned
- against which not even a single Item has been Short Closed
In case of 'View', Gate Pass Number belonging to the selected Gate Pass Cancellation Number will be displayed automatically.
Vendor:
Vendor of the selected Gate Pass Number will be displayed automatically.
As result a list of all Items issued against the selected Gate Pass against which no goods have been received yet will be displayed as follows -
Please note that this grid displays all the relevant Items along with their Work Order and other details for your reference purpose. You can not make any entries or change any data through this grid.
The specified issued quantity of each Item (Total Quantity) will be returned back to the respective Warehouse before the Gate Pass is canceled.
Click on 'Save' button to finally cancel the Gate Pass or 'Cancel' button to discard. The control goes back to the list.
button to finally authorize the selected records.