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Gate Inward Entry

 

This option allows you to enter details of material received at the gate before making the Goods Receipt Note and updating inventory for it. While receiving the material in stores, GRN can be generated against a Gate Inward Number.

 

Gate Inward can be made only against one Purchase Order. IMMS also provides facility to create Gate Inward without any Purchase Order.

 

CollapsedClick for Example

 

A list of already defined Issue to Shop Floor will be displayed as follows -

 

Screen Layout of Gate Inward Entry

 

A Gate Inward can not be edited or deleted once goods are received against it through GRN Entry.

Field Description of Gate Inward Entry

Vendor:

Denotes the Vendor of Purchase Order/Labor Rate Contract against which Gate Inward is being generated.

While 'Adding', click on the icon to access a list of already existing Vendors defined though Vendor Master Entry option in Purchase Module. Select your desired Vendor from the list by scrolling down to it and click on 'Continue' button. Press <TAB>.

 

You can not select a Vendor that has been deactivated through Activate/De-activate Master option in Administrator Tools Module. The list will also not display such Vendors.

 

In case of 'Edit', and 'View', Vendor will be displayed automatically as per the selected Gate Inward Number. You can change it in 'Edit' mode.

 

Gate Inward Year:

Specify the year of generating Gate Inward. By default current financial year is displayed. You can not change it.

 

Group:

Specify the Group of the Gate Inward. Please note that the Group which has been specified as default for the selected financial year through Document Control Master option in Administrator Toolswill be displayed automatically.

 

You can change it by clicking on the field to access a list of already defined Gate Inward Groups for the entered Year though Document Control Master option in Administrator Tools Module. Select your desired Group from the list by scrolling down to it and pressing <ENTER>. Alternatively you can also enter the Group.

 

In case of 'Edit', and 'View', Group will be displayed automatically as per the selected Gate Inward Number. You can not change it.

 

Site:

Specify the Site of the Gate Inward Entry. By default the Site if any specified with the selected Group will be displayed automatically.

 

While 'Adding', click on the field to access a list of already defined Sites. Select your desired Site from the list by scrolling down to it and pressing <ENTER>. Alternatively you can also enter the Site.

 

CollapsedRead more about Site...

 

Please note that the Site(s) will be displayed/accepted as per the following conditions -

  • In case the 'Site Required?' flag is 'On' through Document Control Master option in Administrator Tools Module, than only those Sites will be displayed which have been linked with the selected Year and Gate Inward Group.
  • In case the 'Site Required' flag is 'Off', than all the Sites that have been defined for the current Company through Site Master option of Administrator Tools Module will be displayed.

In case of 'Edit', and 'View', Site will be displayed automatically as per the selected Gate Inward Number. You can not change it.

 

Number:

(Type : Alphanumeric, Length : 6)

 

While 'Adding', Gate Inward Number is either generated automatically or entered manually by the user.

 

Generation of Gate Inward Number is a flag driven option and depends upon the setting of flag 'Auto Number Generate Required' through Document Control Master option in Administrator Tools Module. CollapsedClick here to read more about the flag...

 

In case of 'Edit', and 'View', Number will be displayed automatically as per the selected record. You can not change it.

 

You can not edit or delete a Gate Inward if goods are received against it through GRN Entry.

 

Date:

While 'Adding', today's date is displayed automatically.

 

In case of 'Edit', and 'View', Date will be displayed automatically as per the selected Gate Inward Number.

 

You can change the Date but the option to change it depends upon the setting of flag 'Do you want system Date and Time in Gate Inward/Outward Entry and not changeable?' through Inventory Policy option of Administrator Tools Module.

 

If the flag is 'On', the system will display the current Date and you will NOT be able to change it.

 

If the flag is 'Off', the system will show the current Date. You can change it but it should fall within the current period end date.

 

Inward Time:

While 'Adding', current Time is displayed automatically.

 

In case of 'Edit', and 'View', Time will be displayed automatically as per the selected Gate Inward Number.

 

You can change the Time but the option to change it depends upon the setting of flag 'Do you want system Date and Time in Gate Inward/Outward Entry and not changeable?' through Inventory Policy option of Administrator Tools Module.

 

If the flag is 'On', the system will display the current Time and you will NOT be able to change it.

 

If the flag is 'Off', the system will show the current Time and you can change it.

 

Inward From Name:

 

Gate Inward Value:

(Type : Numeric, Length : 10)

 

While 'Adding', enter the total value of material received at the gate.

 

In case of 'Edit', and 'View', Gate Inward Value will be displayed automatically as per the selected Gate Inward Number.You can change it in 'Edit' mode.

 

Delivery Challan No:

(Type : Alphanumeric, Length : 20)

 

While 'Adding', enter the Delivery Challan Number.

 

In case of 'Edit', and 'View', Delivery Challan No will be displayed automatically as per the selected Gate Inward Number.You can change it in 'Edit' mode.

 

Delivery Challan Date:

While 'Adding', enter the Delivery Challan date. It can not be later than today's date or Current Period End Date.

 

In case of 'Edit', and 'View', Delivery Challan Date will be displayed automatically as per the selected Gate Inward Number.You can change it in 'Edit' mode.

 

PO Year:

While 'Adding', enter the financial year of the Purchase Order/Labor Rate Contract against which Gate Inward is being generated.

 

You can also click on the field to access a list of financial years for which Purchase Orders/Labor Rate Contracts have already been generated for the selected Year and Vendor. Select your desired Year from the list by scrolling down to it and pressing <ENTER>. Alternatively you can also enter the financial year. Press <TAB>.

 

Tip: In case you do NOT want to create Gate Inward against any Purchase Order, please leave this field blank.

 

In case of 'Edit', and 'View', PO Year will be displayed automatically as per the selected Gate Inward Number.You can change it in 'Edit' mode.

 

PO Group:

While 'Adding', enter the Group of the Purchase Order/Labor Rate Contract against which Gate Inward is being generated.

 

You can also click on the field to access a list of Purchase Order/Labor Rate Contract Groups for which Purchase Orders have already been generated for the selected Year and Vendor. Select your desired Group from the list by scrolling down to it and pressing <ENTER>. Alternatively you can also enter the Purchase Order/Labor Rate Contract Group. Press <TAB>.

 

Tip: In case you do NOT want to create Gate Inward against any Purchase Order, please leave this field blank.

 

In case of 'Edit', and 'View', PO Group will be displayed automatically as per the selected Gate Inward Number.You can change it in 'Edit' mode.

 

PO Site:

While 'Adding', enter the Site of the Purchase Order/Labor Rate Contract against which Gate Inward is being generated.

 

You can also click on the field to access a list of Sites for which Purchase Orders/Labor Rate Contracts have already been generated for the selected Year, Vendor and Group. Select your desired Site from the list by scrolling down to it and pressing <ENTER>. Alternatively you can also enter the Purchase Order/Labor Rate Contract Site. Press <TAB>.

 

Tip: In case you do NOT want to create Gate Inward against any Purchase Order, please leave this field blank.

 

In case of 'Edit', and 'View', PO Site will be displayed automatically as per the selected Gate Inward Number.You can change it in 'Edit' mode.

 

PO Number:

While 'Adding', click on the field to access a list of open Purchase Order/Labor Rate Contract Numbers belonging to the selected PO Year , PO Group and PO Site generated through P O Maintenance/Labor Rate Contract Entry option of Purchase Module. Select your desired Number from the list by scrolling down to it and pressing <ENTER>. Alternatively you can also enter the PO Number. Press <TAB>.

 

The system checks the following -

  • Only open Purchase Orders/Labor Rate Contracts will be considered.
  • Only those Purchase Orders/Labor Rate Contracts will be considered for which final print out has not been taken out.
  • In case the flag "Do you want to allow Gate Inward Entry for Unauthorized PO also?" is set as 'Yes' through Inventory Policy option of Administrator Tools module, both authorized as well as unauthorized POs will be considered. But if the flag is set as 'No', only authorized POs will be considered.

Tip: In case you do not want to create Gate Inward against any Purchase Order, please leave this field blank.

 

In case of 'Edit', and 'View', PO Number will be displayed automatically as per the selected Gate Inward Number.You can change it in 'Edit' mode.

 

No. Of Pieces:

(Type : Numeric, Length : 4)

 

While 'Adding', enter the Number of Pieces of material received at the gate.

 

In case of 'Edit', and 'View', No of Pieces will be displayed automatically as per the selected Gate Inward Number.You can change it in 'Edit' mode.

 

Invoice No. & Date:

(Type : Alphanumeric, Length : 20)

 

While 'Adding', enter the Invoice Number and Date.

 

In case of 'Edit', and 'View', Invoice Number and Date will be displayed automatically as per the selected Gate Inward Number.You can change it in 'Edit' mode.

 

Inspection Report Attached?

While 'Adding', specify whether the Inspection Report is attached with the material or not. Select 'Yes' or 'No' from the given popup.

 

In case of 'Edit', and 'View', this information will be displayed automatically as per the selected Gate Inward Number.You can change it in 'Edit' mode.

 

Remark:

While 'Adding', enter the Remarks associated with the Gate Inward if any.

 

In case of 'Edit', and 'View', Remark will be displayed automatically as per the selected Gate Inward Number.You can change it in 'Edit' mode.

 

Once you have entered all the information, click on 'Save' button save or 'Cancel' button to discard. The control will go back to the list.