Open Work Order Entry

Create an Open Work Order through this option. An Open Work Order is a kind of flexible and hollow document that simply contains a list of Child Items that are required in making the Parent Items.

 

Through this option, IMMS allows to create Open Work Orders to manufacture not only 'Manufactured' and 'Assembly' type of Items but also 'Bought Out' Items including the Dimension Items.

 

IMMS provides the facility to create an Open Work Order for 'Stock' as well as against 'Sales Job Order'. By specifying a Sales Job Order, a user can create Open Work Order to produce Dimension Items that are further required to manufacture the Parent Item of that Sales Job Order.

 

Although an Open Work Order contains a list of "expected Items to be produced/processed" but this is only a list of potential outcome. The actual output may not be limited to these Items only. Therefore the user is allowed to leave "Expected outcome Quantity" as ZERO at this container generation stage. But at least one Item is expected.

 

Similarly, "Expected Items to be consumed" is a list of potential issue-able items in an Open Work Order and actual consumption may not be limited to these Items only. Therefore the user is allowed to leave "Expected Issue Quantity" as ZERO at this container generation stage. But at least one item is expected.

 

IMMS allows to create Open Work Orders for Dimension Items (Items which are consumed in terms of their dimensions) as well as non-Dimension Items. But in case a Dimension Item is expected to be produced, than the same Dimension Item (with same or different size) is also expected to be consumed and subsequently Issued along with non-Dimension Items required if any.

 

A list of all existing Open Work Order will be displayed as follows-

 

 

Search:

Enter any text you want to search in the list below. The search is applicable to all columns of the list. Once the text is entered, press <ENTER> key. As a result, the list will be refreshed with all those records that contain the entered text fully or partially. In order to go back to the original list, remove the text from the box and press <ENTER> key again.

 

Filter By:

IMMS provides the facility to filter the records on the basis of their status. Click on the field and select either 'All', 'Authorized' or 'Pending for Authorization'. Selecting 'All' will display all records, authorized as well as unauthorized. Selecting 'Authorized' will display only authorized records. Selecting 'Pending for Authorization' will displays only those records that are yet to be authorized.

 

Once an Open Work Order is entered, it may or may not need to be authorized.   Authorization of an Open Work Order is a flag driven option. Therefore its availability depends upon the setting of the 'Authorization Required' flag through Document Control Master option in Administrator Tools Module. Read more...   If the flag is 'On', it becomes compulsory to authorize Open work Order. Once authorized, an Open Work Order can neither be deleted nor edited. To authorize a particular Open Work Order, select the corresponding record by clicking on the small white check box. You can de-select the record by clicking on the same box again. You can select multiple records in the same way. Once done, click on the button to finally authorize the selected records.   If the flag is 'Off'', it is not compulsory to authorize Open Work Order. It will be authorized automatically by the system as soon as it entered and saved.

The main screen also displays the authorization status of the Open Work Order.

Open Work Order can be added, edited, deleted and viewed in this master provided the Role associated with the currently logged-in user through User Management has the respective rights to do so.

To 'Add' Open Work Order, click on the button and to 'Edit', click on the icon on its corresponding record. Click on the icon to delete a particular Open Work Order. To view details of a particular Open Work Order, <DoubleClick> on that record. As a result, following screen will be displayed -

Click for Example

In the below screen-shot, an Open Work Order is being generated to process or produce Dimension Items required to make the Frame of the Bicycle. The Open Work Order is created against the SJO.

Screen Layout of Open Work Order Details

Field Description of Open Work Order Details

Open Work Order Details

Specify the details of Open Work Order.

Year:

While 'Adding' a new Open Work Order, current financial year is displayed by default. You can not change it.

 

In case of 'Edit', 'Search' and 'Delete', current financial year is displayed by default. You can change it.

 

Group:

Specify the Group of the Open WO. Please note that the Group which has been specified as default for the selected financial year through Document Control Master option in Administrator Toolswill be displayed automatically.

 

You can change it by pressing <F5> key to access a list of already defined Open WO Groups for the entered Year though Document Control Master option in Administrator Tools Module. Select your desired Group from the list by scrolling down to it and pressing <ENTER>. Alternatively you can also enter the Group Code.

 

Site:

Specify the Site of the Open WO. By default the Site if any specified with the selected Group will be displayed automatically.

 

Press <F5> key to access a list of already defined Sites. Select your desired Site from the list by scrolling down to it and pressing <ENTER>. Alternatively you can also enter the Site Code.

 

Read more about Site...

 

Please note that the Site(s) will be displayed/accepted as per the following conditions - In case the 'Site Required?' flag is 'On' through Document Control Master option in Administrator Tools Module, than only those Sites will be displayed which have been linked with the selected Year and Open WO Group. In case the 'Site Required' flag is 'Off', than all the Sites that have been defined for the current Company through Site Master option of Administrator Tools Module will be displayed.

Number:

(Type : Alphanumeric, Length : 6)

While 'Adding', Open WO Number is either generated automatically or entered manually by the user.

Generation of Open WO is a flag driven option and depends upon the setting of flag 'Auto Number Generate Required' through Document Control Master option in Administrator Tools Module. Click here to read more about the flag...   If the flag is 'On', a new Open WO Number will be automatically generated by the system and incremented by one for current financial year.   If the flag is not 'Off', the User can enter a unique Open WO Number manually. The system also ensures that the Number entered is a unique one.

In case of 'Edit', 'Delete' and 'View', Number will be displayed automatically for the selected record, You can NOT change it.

Date:

While 'Adding' a new Open Work Order Number, enter the Date of the Open Work Order. Today's date is displayed by default. You can change it but it can not be later than today's date or Current Period End Date.

In case of 'Edit', 'Delete' and 'View', Open Work Order Date will be displayed automatically as per the selected Open Work Order Number. You can NOT change it.

For Non-Size Consumption

While 'Adding' a new Open Work Order Number, select this option by clicking on it if the Items going to be consumed for the Work Order are non-Dimension Items only.

 

In case of 'Edit', 'Delete' and 'View', the option will be displayed selected automatically if the selected Open Work Order was created with Non-Dimension Consumption. You can not change it in 'Edit' mode.

 

For Size Consumption

While 'Adding' a new Open Work Order Number, select this option by clicking on it if the Items going to be consumed for the Work Order are Dimension Items only.

 

In case of 'Edit', 'Delete' and 'View', the option will be displayed selected automatically if the selected Open Work Order was created with Dimension Consumption. You can not change it in 'Edit' mode.

Click on button to continue.

Screen Layout of Warehouse Selection

Field Description of Warehouse Selection

Warehouse Selection

Warehouse:

Denotes the Warehouse related to the Open Work Order.

 

While 'Adding' a new Open Work Order, IMMS allows to specify a particular Customer Supplied Warehouse associated with the Open Work Order. The user can keep it blank as well in case no CSP Warehouse is related to the Open Work Order. Click on the field to access a list of Customer Supplied Warehouse already defined through Warehouse Master option. Select your desired Warehouse from the list by scrolling down to it and pressing <ENTER>. Alternatively you can also enter the Warehouse.

 

Please note that the system will display/accept ONLY Customer Supplied Warehouse or accept it as empty.

 

In case of 'Edit', 'Delete' and 'View', Warehouse will be displayed automatically for the selected Open Work Order. You can change it in 'Edit' mode.

Operation:

Denotes the Operation related to the Open Work Order.

 

While 'Adding' a new Open Work Order, click on the field to access a list of Operations already defined through Codes Master - Entry (Code Type = 'OP') option of Administrator Tools Module. Select your desired Operation from the list by scrolling down to it and pressing <ENTER>. Alternatively you can also enter the Operation.

Click on button to continue.

Screen Layout of Expected Items to be Produced / Processed

Field Description of Expected Items to be Produced / Processed

Expected Items to be Produced/ Processed

A list of Items that need to be produced or processed through this Open Work Order will be displayed in a grid.

While 'Adding' a new Open Work Order, this grid will be displayed blank and you can start entering Items.

In case of 'Edit', 'Delete' and 'View', this grid will be populated with Produced/Processed Items belonging to the selected Open Work Order Number. You can change the information in 'Edit' mode.

You can add new Items by pressing button. A new row will be added as a result.

Field Description of the grid -

Action:

Click on the icon to remove a record from the list. Click on the 'Delete' icon again to un-delete the record.

SJO Link (Optional):

This option is enabled only when the Open Work Order is being created for Size Consumption. Otherwise it will remain disabled.

 

IMMS provides the facility to raise Open Work Order to produce Dimension Items belonging to an existing Sales Job Order. In case SJO link is not required, skip this field to keep it blank.

 

Click on the field. As a result a list of all Open Sales Job Orders will be displayed. Select your desired SJO from the list by scrolling down to it and pressing <ENTER>. As a result all the Child (Dimension) Items required for the selected Sales Job Order specified through the Generate CBOM option of Materials Module will be displayed in the grid.

 

Please note that - only those Open SJOs will be displayed/accepted that require at least one Dimension Item as Child to produce SJO Parent Item only those SJOs will be displayed against which some quantity of Dimension Item is still pending to be produced only Dimension Items that belong to the selected SJO as Child Items will be considered and displayed in the grid

Item Code to be produced/processed:

In case of SJO link is provided, this field will display the Dimension Item to be produced. You can not change it.

 

In case SJO link is not provided, specify the Item to be produced. Click on the field to access a list of Items which have already been defined through Item Master Basic Details - Entry option in Materials Module. Select your desired Item from the list by scrolling down to it and click on 'Continue' button.

 

Please note the following - Feature type of Items can NOT be entered/selected. In case Customer Supplied Warehouse has been selected, the system will display/accept only those Items that have been associated with that Warehouse through Warehouse Inventory option. Only those Items will be displayed/accepted that have Nature as 'Product' / 'Spares' / 'BOM' or 'Scrap'.

You can not select an Item that has been deactivated through Activate/De-activate Master option in Administrator Tools Module. The help will also not display such items.

 

Item Name:

Description of the selected Item Code will be displayed automatically.

 

IUOM:

Automatically displays the Internal Unit of Measurement of the selected Item as specified through Item Master Basic Details - Entry option in Materials Module for your information. It can not be changed.

 

Size:

In case of SJO link is provided, this field will automatically display the Size of the Dimension Item for your information. It can NOT be changed.

 

In case SJO link is not provided, this field will remain empty and disabled.

 

Current Requirement (Pieces):

In case of SJO link is provided, this field will automatically display the demand quantity of the Dimension Item to manufacture its Parent Item belonging to the selected SJO for your information. It can NOT be changed.

 

In case SJO link is not provided, this field will remain empty and disabled.

 

Open WO Qty/Pcs:

(Type : Numeric, Length : 7.4)

 

In case of SJO link is provided,

While 'Adding' a new Open WO, this field will automatically display the demand quantity of the Dimension Item to manufacture its Parent Item belonging to the selected SJO. You can change it as per requirement. It can not be more than the 'Current Requirement'.

 

In case of 'Edit', 'Delete' and 'View', 'Open WO Qty/Pcs' for the Dimension Item of the SJO will be displayed as specified through selected Open Work Order Number. You can change it in 'Edit' mode.

In case SJO link is not provided,

While 'Adding' a new Open WO, press <ENTER> on the field. Now enter the quantity of non-Dimension Item OR number of pieces of Dimension Item to be produced.

 

In case of 'Edit', 'Delete' and 'View', 'Open WO Qty/Pcs' will be displayed as specified through selected Open Work Order Number. You can change it in 'Edit' mode.

Parent Code:

In case of SJO link is provided, this field will automatically display Item Code of all the Parent Items belonging to the selected SJO for your information. It can NOT be changed.

 

In case SJO link is not provided, this field will remain empty and disabled.

 

Parent Name:

In case of SJO link is provided, this field will automatically display all the Description of the Parent Item Code belonging to the selected SJO for your information. It can NOT be changed.

 

In case SJO link is not provided, this field will remain empty and disabled.

 

Random Number:

In case of SJO link is provided, this field will automatically generate and display a unique sequence number for all the Dimension Items belonging to the selected SJO. It can NOT be changed.

 

In case SJO link is not provided, this field will remain empty and disabled.

Click on button to continue.

Screen Layout of Expected Items to be Consumed

Field Description of Expected Items to be Consumed

Expected Items to be Consumed

A list of Items that need to be consumed to make the currently selected Parent Item through this Open Work Order will be displayed in a grid.

While 'Adding' a new Open Work Order, this grid will be displayed blank and you can start entering Items.

In case of 'Edit', 'Delete' and 'vIEW', this grid will be populated with Consumed Items belonging to the selected Open Work Order Number.

You can add new Items by pressing button. A new row will be added as a result.

Field Description of the grid -

Action:

Click on the icon to remove a record from the list. Click on the 'Delete' icon again to un-delete the record.

Item Code:

Denotes the Item that has to be consumed while creating the Parent Item of Open Work Order.

 

Click on the field to access a list of Items which have already been defined through Item Master Basic Details - Entry option in Materials Module. Select your desired Item from the list by scrolling down to it and click on 'Continue' button.

 

In case For Non-Size Consumption option is chosen, IMMS will allow to enter/select only Non-Dimension Items.   In case For Size Consumption option is chosen, IMMS will allow to enter/select only Dimension Items.

 

Please note the following - Only those Items can be entered which have in- hand stock quantity more than zero. Feature type of Items can NOT be entered/selected. In case Customer Supplied Warehouse has been selected, the system will display/accept only those Items that have been associated with that Warehouse through Warehouse Inventory option. Only those Items will be displayed/accepted that have Nature as 'BOM' / 'Spares' / 'Product' / 'Consumables' / 'Scrap' or 'Tools'.

You can not select an Item that has been deactivated through Activate/De-activate Master option in Administrator Tools Module. The help will also not display such items.

 

Item Name:

Description of the selected Item Code will be displayed automatically.

 

IUOM:

Automatically displays the Internal Unit of Measurement of the selected Item as specified through Item Master Basic Details - Entry option in Materials Module for your information. It can not be changed.

Click on button to continue.

Screen Layout of Remark

Field Description of Remark

Remark:

(Type : Alphanumeric, Length : 255)

Denotes the Remarks related to the Open Work Order.

While 'Adding' a new Open Work Order Number, enter remarks if any related to the Open Work Order.

In case of 'Edit', 'Delete' and 'View', Remarks will be displayed automatically as per the selected Open Work Order Number. You can change it in 'Edit' mode.

Once you have entered all the information, click on 'Save' button to save or 'Cancel' button to discard. The control will go back to the list.