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PO Print

Take a hard copy of a Purchase Order through this option. IMMS provides option to print Draft and Final copies of a Purchase Order. Draft copy can be printed for un-authorized POs only whereas Final copies can be printed for authorized POs only.

 

Moreover, IMMS provides facility to un-authorize a previously authorized Purchase Order through PO UnAuthorization option. But this is possible only until a Final print out is not taken. Once a Final print out is taken, an authorized Purchase Order becomes unavailable for un-authorization.

 

This report also displays the appropriate ISO Document Number specified for the relevant Purchase Orders through ISO Document Number Master option of Administrator Tools Module.

Screen Layout of PO Print

Selection Criteria

Site Selection

Site:

Specify the Site of the Purchase Order.

 

Currently logged in Site will be displayed by default. Click on the field to access a list of already defined Sites for the currently logged in Company. Select your desired Site from the list by scrolling down to it and pressing <ENTER>. Alternatively you can also enter the Site.

Type Selection

Purchase Order

Click to select this option if you want to take a print out of Purchase Orders. All Purchase Orders that have been created against Indent or without Indent are considered.

Rate Contract

Click to select this option if you want to take a print out of Labour Rate Contracts.

 

Type of Copy Selection

Draft

Click on this option if you want to take a Draft copy of the selected Purchase Order (s).

Final

Click on this  button if you want to take a Final print out.

Once a Final print out of an authorized Purchase Order is taken, it becomes unavailable for un-authorization. Moreover, Goods Receipt Note can be generated against a Purchase Order only after its Final Print has been taken.

Date Range Selection

Specify the date range falling within which the Purchase Orders should be considered for the report.

 

From Date

Enter the Date starting which the Purchase Orders or Rate Contracts should be considered for report. By default today's date is displayed which can be changed. Press <TAB>.

 

To Date

Enter the Date up to which the Purchase Orders or Rate Contracts should be considered for report. To Date can not be later than today's date. By default today's date is displayed which can be changed. Press <TAB>.

 

Click on the button to continue.

 

PO Selection

Following list of Purchase Orders created under the specified Date Range are displayed to select from -

Select a Purchase Order by clicking on the small white box. You can select multiple POs in the same fashion. Alternatively, you can click on the small box in the column header to select or de-select all POs in one go.

 

Only the selected Purchase Orders will be considered for the report.
Please note that in case of 'Draft' copy, only un-authorized Purchase Orders will be displayed whereas in case of 'Final' copy, only authorized Purchase Orders will be displayed.

 

 

Click on 'Print' button to finally take a print out. Click on 'Reset' button to clear the currently entered selection criteria.

 

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