Labour Rate Contract Entry

Generate Labour Rate Contracts for Sub-Contracting works using this option. IMMS allows to raise Labour Rate Contracts for both Made to Order type of practise as well as Made to Stock type of practise.

• For Made to Order scenario, Work Orders ('Open' status) for the manufactured item can be specified.
• For Made to Stock scenario, Labour Rate Contracts can be raised without Work Orders.

IMMS also allows to create Open Labour Rate Contracts wherein the quantity of Item(s) can be zero.The status of such Labour Rate Contracts is always 'Open'. They can neither be Short Closed nor Closed but can be Cancelled.

Once a Labour Rate Contract is generated, it may or may not need to be authorized.   Authorization of Labour Rate Contract is a flag driven option. Therefore its availability depends upon the setting of the 'Authorization Required' flag through Document Control Master option in Administrator Tools Module. Read more...   If the flag is set as 'On', it becomes compulsory to authorize Labour Rate Contracts after creating them. Once Authorized, a Labour Rate Contract can not be edited but IMMS provides the facility to un-authorize it provided its Final Print Out has not been taken out yet. Further if a particular Labour Rate Contract needs to be edited even after its Final Print Out, than in that case the user needs to Amend that Labour Rate Contract. To authorize a particular Labour Rate Contract, select the corresponding record by clicking on the small white check box. You can de-select the record by clicking on the same box again. You can select multiple records in the same way. Once done, click on the button to finally authorize the selected records.   If the flag is set as 'Off', it is not compulsory to authorize Labour Rate Contracts. They will be authorized automatically by the system as soon as they are generated.

A list of already defined Labour Rate Contracts will be displayed as follows-

Search:

Enter any text you want to 'View' in the list below. The 'View' is applicable to all columns of the list. Once the text is entered, press <ENTER> key. As a result, the list will be refreshed with all those records that contain the entered text fully or partially. In order to go back to the original list, remove the text from the box and Press <TAB> key again.

Filter By:

IMMS provides the facility to filter the records on the basis of their status. Click on the field and select either 'All', 'Authorized' or 'Pending for Authorization'. Selecting 'All' will display all records, authorized as well as unauthorized. Selecting 'Authorized' will display only authorized records. Selecting 'Pending for Authorization' will display only those records that are yet to be authorized.

Labour Rate Contracts can be added, edited, deleted and viewed provided the Role associated with the currently logged-in user through User Management has the respective rights to do so.

To 'Add' a Labour Rate Contract, click on the button and to 'Edit', click on the icon on its corresponding record. Click on the icon to delete a particular Labour Rate Contract. To view details of a particular Labour Rate Contract, <DoubleClick> on that record. As a result, following screen will be displayed -

Click for Example

The uncoloured Saddle of the Mountain Bicycle needs to be sent to the sub contractor for the purpose of dyeing it with Black colour. The below screen-shot generates a Labour Rate Contract for the same.

Screen Layout of Purchase Order Information

Field Description of Purchase Order Information

PO Basis:

This field will remain disabled with 'Direct' option being displayed by default.

PO Type:

This field will remain disabled with 'LaborRateContract' option being displayed by default.

Year:

While 'Adding' a new Labour Rate Contract, current financial year will be displayed by default. It can not be changed.

In case of 'Edit', and 'View', Financial Year of the selected record will be displayed automatically. You can NOT change it.

Group:

Denotes the Group of the Labour Rate Contract.

While 'Adding', please note that the Group which has been specified as default for the selected financial year and Type through Document Control Master option in Administrator Toolswill be displayed automatically.

You can change it by clicking on the field to access a list of already defined Labour Rate Contract Groups for the entered Year and Type though Document Control Masteroption in Administrator Tools Module. Select your desired Group from the list by scrolling down to it and pressing <ENTER>. Alternatively you can also enter the Group.

In case of 'Edit', and 'View', Group of the selected record will be displayed automatically. You can NOT change it.

Site:

Denotes the Site of the Labour Rate Contract.

While 'Adding', the Site if any specified with the selected Group will be displayed by default.

Click on the field to access a list of already defined Sites. Select your desired Site from the list by scrolling down to it and pressing <ENTER>. Alternatively you can also enter the Site Code.

Read more about Site...

Please note that the Site(s) will be displayed/accepted as per the following conditions - In case the 'Site Required?' flag is selected as 'On' through Document Control Master option in Administrator Tools Module, than only those Sites will be displayed which have been linked with the selected Year and Labour Rate Contract Group. In case the 'Site Required' flag is selected as 'Off', then all the Sites that have been defined for the current Company through Site Master option of Administrator Tools Module will be displayed.

In case of 'Edit', and 'View', Site of the selected record will be displayed automatically. You can NOT change it.

Number:

(Type : Alphanumeric, Length : 6)

While 'Adding', Labour Rate Contract Number is either generated automatically or entered manually by the user.

Generation of Labour Rate Contract Number is a flag driven option and depends upon the setting of flag 'Auto Number Generate Required' through Document Control Master option in Administrator Tools Module. Click here to read more about the flag... If the flag is 'On', a new Labour Rate Contract Number will be automatically generated by the system and incremented by one for current financial year.   If the flag is 'Off', the User can enter a unique Labour Rate Contract Number manually. The system also ensures that the Number entered is a unique one.

In case of 'Edit', and 'View', Number of the selected record will be displayed automatically. You can NOT change it.

Date:

While 'Adding', enter the Date of Labour Rate Contract. Today's date is displayed by default. You can change it but it can not be later than today's date or Current Period End Date.

In case of 'Edit', and 'View', Date of the selected record will be displayed automatically. You can change it.

Close Date:

Automatically displays the Closing Date of the Labour Rate Contract Number. This field remains blank in case the Contract is still open.

Contract Valid From:

Denotes the Date starting which the Contract becomes valid with the Contractor.

While 'Adding' a new Contract, today's date is displayed by default which can be changed. It should not be earlier than the PO Date.

In case of 'Edit', and 'View', Contract Valid From will be displayed automatically for the selected Number. You can change it in 'Edit' mode.

Contract Valid Up to:

Denotes the Date up to which the Contract remains valid with the Contractor.

Please note that IMMS also allows to create Open Labour Rate Contracts. If the 'Contract Valid Up To' date is equal to or more than today's date, than an Open Labour Rate Contract can be created by keeping the quantity of Items zero.

While 'Adding' a new Contract, enter the date. It should not be earlier than the 'Contract Valid From' date. You can also keep it blank.

In case of 'Edit', and 'View', Contract Valid Up to will be displayed automatically for the selected Number. You can change it in 'Edit' mode.

Click on button to continue.

Screen Layout of Vendor Information

Field Description of Vendor Information

Vendor:

Denotes the Vendor for the Labour Rate Contract.

While 'Adding' a new Labour Rate Contract, click on the icon to access a list of Vendors defined through Vendor Master Entry option. Select your desired Vendor from the list by scrolling down to it and click on 'Continue' button. Alternatively you can also enter the Vendor. Press <TAB>.

You can not select a Vendor that has been deactivated through Activate/De-Activate Master option in Administrator Tools Module. The help will also not display such Vendors.

In case of 'Edit', and 'View', Vendor Code and Name of the selected Number will be displayed automatically. You can NOT change it in 'Edit' mode.

Vendor's Reference:

(Type : Alphanumeric, Length : 100)

Enter the Vendor's Reference. You can change it in 'Edit' mode.

Address 1:

Automatically displays Address of the selected Vendor for your reference. You can NOT change it.

Address 2:

Automatically displays rest of the Address of the selected Vendor for your reference. You can NOT change it.

Address 3:

Automatically displays rest of the Address of the selected Vendor for your reference. You can NOT change it.

City:

Automatically displays the City of the selected Vendor for your reference. You can NOT change it.

State:

Automatically displays the State of the selected Vendor for your reference. You can NOT change it.

Country:

Automatically displays the Country of the selected Vendor for your reference. You can NOT change it.

Pin Code:

Automatically displays the Pin Code of the selected Vendor for your reference. You can NOT change it.

Email Id:

Automatically displays the Email Id of the selected Vendor for your reference. You can NOT change it.

Phone No:

Automatically displays the Phone Numbers of the selected Vendor for your reference. You can NOT change it.

Currency:

Denotes the Currency Code for the Labour Rate Contract.

While 'Adding' a new Labour Rate Contract, the selected Vendor's Currency as specified through Vendor Master Entry option will be displayed by default.

In case of 'Edit', and 'View', Currency Code and its Description for the selected Labour Rate Contract Number will be displayed automatically. You can NOT change it in 'Edit' mode.

GST Number:

Automatically displays the GST Number of the selected Vendor as specified through Vendor Master Entry option. It can not be changed.

PO Contract Type:

Select the Type of Contract by selecting appropriate option from the popup. You can not change it in 'Edit' mode.

PO Sub Type:

Specify whether the Labour Rate Contract is a Normal one or for a particular Project Site by selecting appropriate option from the popup. You can not change it in 'Edit' mode.

Contact Person:

Denotes the Contact Person of the Vendor.

Click on the field to access a list of Contacts specified for the selected Vendor through Vendor Master Entry option. Select your desired Contact from the list by scrolling down to it and pressing <ENTER> key. Alternatively you can also enter the Vendor. Press <TAB>. You can change it in 'Edit' mode.

Kind Attn:

(Type : Alphanumeric, Length : 60)

Enter the name of Vendor's Contact Person. You can change it in 'Edit' mode.

Buyer:

Denotes the Buyer for the Labour Rate Contract.

While 'Adding' a new Labour Rate Contract, click on the field to access a list of Buyers. Select your desired Buyer from the list by scrolling down to it and pressing <ENTER>. Alternatively you can also enter the Buyer. Press <TAB>.

In case of 'Edit', and 'View', Buyer of the selected Labour Rate Contract Number is displayed automatically. You can change it in 'Edit' mode.

Is Purchase Against CT3?

Please note this option will be displayed only if the currently logged in Company has been defined as EOU Company by setting the field 'This is EOU Unit Company?' as 'On' through Company Master option of Administrator Tools Module. Otherwise this option will not be displayed at all.

While 'Adding' a new Labour Rate Contract, turn this option 'On' by clicking on it if the Labour Rate Contract is being raised against the CT3 Form. In case the Labour Rate Contract in NOT against the CT3 Form, do not click on the option and keep it 'Off'.

In case of 'Edit', and 'View', the value of this field will be displayed automatically for the selected Labour Rate Contract Number. You can change it in 'Edit' mode.

Is this RCM Supply under GST?

Denotes whether the Labour Rate Contract is under Reverse Charge Mechanism in GST or not.

While 'Adding' a new Labour Rate Contract, turn this option 'On' by clicking on it if the Labour Rate Contract is an RCM supply under GST. In case the Labour Rate Contract in NOT under RCM supply, do not click on the option and keep it 'Off'.

In case of 'Edit', and 'View', the value of this field will be displayed automatically for the selected Labour Rate Contract. You can change it in 'Edit' mode.

Click on button to continue.

Screen Layout of Purchase Order Delivery Details

Field Description of Purchase Order Delivery Details

Delivery Address 1:

Denotes the Address for Delivery.

While 'Adding' a new Labour Rate Contract, address of the selected Site specified through Site Master option of Administrator Tools Module will be displayed by default. You can change it if the delivery address is not the same.

In case of 'Edit', and 'View', Delivery Address of the selected Labour Rate Contract Number is displayed automatically. You can change it in 'Edit' mode.

Delivery Address 2:

Denotes the Address for Delivery.

While 'Adding' a new Labour Rate Contract, address of the selected Site specified through Site Master option of Administrator Tools Module will be displayed by default. You can change it if the delivery address is not the same.

In case of 'Edit', and 'View', Delivery Address of the selected Labour Rate Contract Number is displayed automatically. You can change it in 'Edit' mode.

City:

Click on the field to access a list of Cities defined through City State Country Master option of Administrator Tools Module. Select your desired City from the list by scrolling down to it and pressing <ENTER>. Alternatively you can also enter the City . Press <TAB>.

State:

Code and Name of the State of the selected City will be displayed automatically. You can not change it.

Country:

Code and Name of the Country of the selected City will be displayed automatically. You can not change it.

Pin Code:

Enter the 6 digit Pin Code of the selected City.

FOB Point:

(Type : Alphanumeric, Length : 25)

Enter the Freight on Board Point in case the Labour Rate Contract is of Import type.

Port Name:

(Type : Alphanumeric, Length : 25)

Enter the Port Name in case the Labour Rate Contract is of Import type.

Discount:

Select 'No Disc.', 'Percentage' or 'Value' from the popup to specify the Type of Discount.

Discount Value :

In case of 'Percentage' or 'Value', enter the Value of Discount in Rupees. In case of 'No Disc.', this field will be disabled.

Rate Structure:

Specify the Rate Structure for the Labour Rate Contract.

While 'Adding' a new Labour Rate Contract, click on the field to access a list of Rate Structures specified for the selected Vendor through Item Vendor Purchase Master Entry option. Select your desired Rate Structure from the list by scrolling down to it and pressing <ENTER>. Alternatively you can also enter the Rate Structure Code. Press <TAB>.

In case of 'Edit', and 'View', Rate Structure of the selected Labour Rate Contract Number is displayed automatically. You can change it in 'Edit' mode.

Click on button to continue.

Screen Layout of Item's Delivery Schedule

Field Description of Item's Delivery Schedule

While 'Adding' a new Labour Rate Contract, this grid will be displayed blank.

In case of 'Edit', and 'View', this grid will be populated with all the Items specified in the selected Labour Rate Contract Number.

Click on the button to add new Item in the grid. A new row will be added in the grid.

You can enter data in the following fields. Rest of the fields are for display purpose so that you can use the information while entering data.

Field Description of the grid -

Action

Click on icon to enter the Delivery Schedule of the Item. Read more...

IMMS allows to enter break up of Labour Rate Contract Quantity as per different Delivery Dates. To add more quantity for the same Item, click on the button.

 

In case of 'Edit', and 'View', Qty of the selected Labour Rate Contract Number will be displayed automatically which can be changed in 'Edit' mode.

Following grid will be displayed to maintain the Delivery Schedule as follows -

Action

Click on the icon to remove a record from the grid. Click on the 'Delete' icon again to un-delete the record.

 

Item Code:

Automatically displays the currently selected Item for your reference.

 

Operation Code:

Automatically displays the Operation Code for your reference.

 

Sr No:

Automatically generated sequence number for the Delivery Schedule.

 

Quantity (PUOM):

(Type : Numeric, Length : 9.4)

Click on the field. Now enter the quantity of the Item for the Labour Rate Contract. Press <TAB>. As a result, the sum of Quantity entered here will be displayed in the 'Quantity (PUOM') field of the previous grid.

 

Please note that you can also keep the quantity as zero in case of Open Labour Rate Contract. But this is possible only if the 'Contract Valid Up To' date has been entered.

 

Also in case the Labour Rate Contract is against a Work Order, the entered Quantity can NOT be more than the pending Work Order quantity.

 

Quantity (IUOM):

Automatically calculates and displays the Delivery Quantity in Internal Unit of Measurement by converting the Purchase Delivery Quantity using the Internal Conversion Factor.

 

Date:

Delivery Date is automatically calculated and displayed by default as follows -

 

Delivery Date = Purchase Order Date + Total Lead Time in Days of the Item

 

where Total Lead Time in Days is specified in Item Master Purchase Entry option .

 

You change the Date for Delivery by clicking on the field. It should not be less than the Date on which Indent was created.

Click on the icon to remove a record from the grid. Click on the 'Delete' icon again to un-delete the record.

Item Code

Click on the field to access a list of Items. Select your desired Item from the list by scrolling down to it and pressing <ENTER>. Alternatively you can also enter the Item Code.

Please note that only those Items will displayed / accepted which have been linked with the selected Vendor through Item Vendor Labour Master Entry option and have the selected Rate Structure.

Item Name:

Description of the selected Item Code will be displayed automatically.

 

OP Code

Click on the field to access a list of Operations. Select your desired Operation from the list by scrolling down to it and pressing <ENTER>. Alternatively you can also enter the Operation Code. Press <TAB>.

Please note that the system will display/accept only those Operations which have been linked with the selected Item and Vendor through Item Vendor Labour Master Entry option.

Description of the Operation is displayed automatically as per the selected Operation Code.

 

Work Order Number:

Denotes the Work Order Number of the Item against which Labour Rate Contract is being made.

 

Click on the field to access a list of Work Order Numbers existing for the selected Site and Item. Select your desired WO Number from the list by scrolling down to it and pressing <ENTER>. Alternatively you can also enter the WO Number. Press <TAB>.

 

Please note that IMMS will consider only open and authorized Work Orders existing for the selected Item.

 

This field can be left blank in case of Made to Stock scenario.

 

Warehouse Code:

Denotes the Warehouse for the Item.

 

Click on the field to access a list of Warehouses. Select your desired Warehouse from the list by scrolling down to it and pressing <ENTER>. Alternatively you can also enter the Warehouse Code. Press <ENTER>. Description and Address of the Warehouse is displayed automatically.

Please note that -   if the flag 'Do you want Item WH setting mandatory at the time of PO/PO Amendment Entry?' is set as 'On' through Inventory Policy of Administrator Tools Module, IMMS will display/accept only those Warehouse that have been associated with the current Item through Warehouse Inventory option of Stores And Inventory Module.   If the flag is set as 'Off', IMMS will display/accept all Warehouses defined through Warehouse Master option of Stores And Inventory Module.

 

Please note that Process Warehouses will not be considered here.

 

You can not select a Warehouse that has been De-Activated through Activate/De-Activate Master option in Administrator Tools Module. The list will also not display such Warehouses.

Warehouse Description:

Description of the selected Warehouse will be displayed automatically.

 

PUOM:

Denotes the Unit of Measurement of the Item for contracting purpose.

 

The SubContracting Unit of Measurements that has been specified as Default for the selected Item through Item Master Purchase Entry option will be displayed by default. You can change it by pressing <F5> key to access a list of all Purchase Unit of Measurements specified for the selected Item through Item Master Purchase Entry option. Select your desired PUOM from the list by scrolling down to it and pressing <ENTER>. Alternatively you can also enter the PUOM.

Only those Unit of Measurements will be displayed/accepted for which 'Purchase UOM For' = 'SubContracting'

Quantity (PUOM):

Sum of 'Quantity (PUOM)' entered in the Delivery Schedule of the current Item will be displayed automatically. It can not be changed here.

IUOM:

There are certain items which are procured in a particular form but consumed in a different one. Unit of Measurement of the selected Item for internal purpose is displayed automatically as entered in Item Master Basic Detail - Entry option of Materials Module. You can not change it here.

Quantity (IUOM):

Automatically calculates and displays the Quantity in Internal Unit of Measurement by converting the Purchase Quantity using the Internal Conversion Factor.

 

Purchase Rate:

By default, Operation Rate for the selected combination of Vendor and Item comes automatically as defined in Item Vendor Labour Master Entry. You can change it.

 

Further, the Rate of Operation for an Item by a particular Vendor may or not change with time. But in case it has changed, IMMS provides the facility to consider the latest Rate while generating a Labour Rate Contract. But this is a flag driven facility and depends upon the setting of flag 'Should latest Item Vendor Rate be fetched while PO edit/PO Amendment/LRC edit/LRC Amendment?' through Purchase Policy option of Administrator Tools Module. Read more...   If 'On' is selected, press <F8> key on the field. As a result IMMS will check whether the existing Rate of the Item is latest or not by comparing it with the Rate of Item specified for the selected Vendor through Item Vendor Labour Master Entry option. In case it is not same, IMMS will ask the User if the latest Rate should be considered or not. If 'Yes' is selected, IMMS will automatically overwrite the existing Rate with the latest Rate. If 'No' is selected, the Rate will remain as it is.   If 'Off' is selected, IMMS will not check whether the Rate of the Item with the selected Vendor is latest or not and will accept Rate entered by the User as it is.

 

Disc. Type:

While adding a Labour Rate Contract, Type of Discounts offered by the selected Vendor for the selected Item is by default taken from Item Vendor Labour Master Entry option.

 

Disc Value:

While adding a Purchase Order, Value of Discounts offered by the selected Vendor for the selected Item is by default taken as defined in Item Vendor Labour Master Entry option.

 

Pur. Conv. Fact.:

Displays the Conversion Factor for PUOM(Unit Of Measurement of Sub Contracting) of the Item as entered through Item Master Purchase Entry option of Purchase Module. This gives us the information of how much quantity of item sub-contracted will be consumed internally as per their respective unit of measurements. You can not change it here.

 

Int. Conv. Fact.:

Displays the Conversion Factor for IUOM(Internal Unit Of Measurement) as entered through Item Master Purchase Entry option of Purchase Module. This gives us the information of how much quantity of item sub-contracted will be consumed internally as per their respective unit of measurements. You can not change it here.

SJO Qty:

Automatically displays the SJO Quantity of the Item for your reference purpose.

 

Remarks:

Click on the field on the field. Now enter remarks if any related to the Item. Press <TAB>.

 

Indent Remarks:

This field will remain disabled.

 

Purchase Spec:

This field automatically displays the Purchase Specification File that has been attached with the selected Item through Item Master Basic Detail - Entry option of Materials Module. You can <Double Click> with the mouse on this field in order to view the file.

 

In case there is no file attached with the Item, this field will remain blank. You can NOT attach any file through this field.

 

HSN Code:

Automatically displays the HSN Code, if entered, for the combination of Vendor + Item + Operation specified through Item Vendor Labour Master option. You can NOT change it.

 

SAC Code:

Automatically displays the SAC Code, if entered, for the combination of Vendor + Item + Operation specified through Item Vendor Labour Master option. You can NOT change it.

Certain extra information related to the currently selected Item in the grid will be displayed for your reference purpose as below -

Click on button to continue.

Screen Layout of Rate Calculation

All the Amounts are displayed in Vendor's Currency.

Field Description of Rate Calculation

A grid populated with Rate Codes included in the selected Rate Structure as specified through Rate Structure Master Entry option is displayed. Field Description of the grid -

Index:

Automatically generated sequence number.

 

Rate Code:

Automatically displays the Rate Code belonging to the Rate Structure for your reference.

 

Rate Description:

Automatically displays the Description of the Rate Code belonging to the Rate Structure for your reference.

 

I/E:

Automatically displays whether the selected Rate Code is Included or Excluded as specified through Tax Rate Master - Entry option for your reference. It can NOT be changed.

 

P/V:

Automatically displays whether the value of the selected Rate Code is in Value or Percentage as specified through Tax Rate Master - Entry option for your reference. It can NOT be changed.

 

Applicable On:

Automatically displays the Rate Codes on which this particular Rate Code is applicable.

 

Tax Value:

Automatically displays the Value of the selected Rate Code as specified through Tax Rate Master - Entry option for your reference.

 

IMMS allows to enter value in this field to specify the 'At Actual' tax amount to be added in the PO Amount. Please note that the value can be entered only if the Rate Code is of 'Value' type or 'Percentage' type with zero % entered in Tax Rate Master for that Tax Rate.

 

Post/Non Post:

Automatically displays whether the selected Rate Code is Postable or Non Postable in Purchase as specified through Tax Rate Master - Entry option for your reference. If it is Postable, the box will be displayed as checked otherwise it will be displayed empty.

 

Rate Amount:

In case of 'Percentage', the Rate Amount field in the grid is calculated automatically as % (entered in Tax Value field) of Total Amount. In case of 'Value', the entered amount of tax is displayed.

Currency Code:

Automatically displays the Currency of the selected Rate Code as specified through Tax Rate Master - Entry option for your reference.

Rate Formula:

Automatically displays the selected Rate Structure for your reference. You can not change it.

PO Basic Value after Disc:

PO Basic Amount is automatically calculated as sum total of ( Qty(PUOM) * Pur Rate) - Disc Value of all Items in Item Detail tab.

PO Basic Value after PO Disc:

Total Amount is automatically calculated as PO Basic Amount - Discount.

where Discount = Value entered through PO Header tab

Domestic Taxes:

Automatically calculates and displays the total of 'Rate Amount' in Domestic Currency for your reference.

Foreign Taxes:

Automatically calculates and displays the total of 'Rate Amount' in Foreign Currency if the Vendor deals in foreign currency.

Total PO Value:

Automatically calculates and displays the total PO Value as 'PO Basic Value after PO Disc' + 'Domestic Taxes'.

Click on button to continue.

Screen Layout of Standard and Non Standard Terms

While making a new Purchase Order, terms and conditions as entered for the selected Vendor through Vendor Master Entry option are displayed automatically by default. These terms and conditions can be changed.

In case of 'Edit', and 'View', Terms are automatically displayed as per the selected. These terms and conditions can be changed.

Field Description of Standard and Non Standard Terms

Delivery:

Click on the field to access a list of Delivery Terms defined through Codes Master Entry (Code Type = 'DL') option of Administrator Tools Module. Select your desired Delivery Term from the list by scrolling down to it and pressing <ENTER>. Alternatively you can also enter the Delivery Code.

Inspection:

Click on the field to access a list of Inspection Terms defined through Codes Master Entry (Code Type = 'IN') option of Administrator Tools Module. Select your desired Inspection from the list by scrolling down to it and pressing <ENTER>. Alternatively you can also enter the Inspection Code.

Freight:

Click on the field to access a list of Freight Terms defined through Codes Master Entry (Code Type = 'FR') option of Administrator Tools Module. Select your desired Freight Term from the list by scrolling down to it and pressing <ENTER>. Alternatively you can also enter the Freight Code.

Packing and Forwarding:

Click on the field to access a list of Packing and Forwarding terms defined through Codes Master Entry (Code Type = 'PK') option of Administrator Tools Module. Select your desired Packing and Forwarding Term from the list by scrolling down to it and pressing <ENTER>. Alternatively you can also enter the Packing and Forwarding Code.

Insurance Terms:

Click on the field to access a list of Insurance Terms defined through Codes Master Entry (Code Type = 'IR') option of Administrator Tools Module. Select your desired Insurance Term from the list by scrolling down to it and pressing <ENTER>. Alternatively you can also enter the Insurance Code.

Octroi Terms:

click on the field to access a list of Octroi Terms defined through Codes Master Entry (Code Type = 'OC') option of Administrator Tools Module. Select your desired Octroi Term from the list by scrolling down to it and pressing <ENTER>. Alternatively you can also enter the Ocrtoi Code.

Mode of Dispatch:

(Type : Alphanumeric, Length : 40)

Enter the Mode of Dispatch with the Vendor.

Warranty Terms:

Click on the field to access a list of Warranty Terms defined through Codes Master Entry (Code Type = 'WRNT') option of Administrator Tools Module. Select your desired Warranty Term from the list by scrolling down to it and pressing <ENTER>. Alternatively you can also enter the Warranty Code.

Non-Standard:

Enter any non-standard Terms and Conditions with the Vendor in this space.

Click on button to continue.

Screen Layout of Payment Schedule & Remarks

Field Description of Payment Schedule & Remarks

Payment Schedule

While making a new Labour Rate Contract, this grid will be displayed empty.

In case of 'Edit', and 'View', this grid will be populated and displayed with Payment Schedule of the selected Labour Rate Contract. This schedule can be changed.

Click on the button to add new Payment Terms. A new row will be added in the grid.

Field Description of the grid -

Action

Click on the icon to remove a record from the grid. Click on the 'Delete' icon again to un-delete the record.

Payment Term:

Click on the field on the field. Now click on the field to access a list of Payment Terms defined through Codes Master Entry (Code Type = 'PY') option of Administrator Tools Module. Select your desired Payment Term from the list by scrolling down to it and pressing <ENTER>. Alternatively you can also enter the Payment Code.

 

Payment Term Description:

Description of the selected Payment Code will be displayed automatically.

 

P / V:

Click on the fieldon the field. Select either 'Percentage' or 'Value' from the given popup. Select 'Percentage' if the payment is to be done in Percentage or 'Value' if the payment is to be done in amount.

 

% / Amount:

Click on the fieldon the field. Now enter either percentage or amount of payment.

 

Mode of Payment:

Click on the fieldon the field. Now click on the arrow. Select the Mode of Payment which is either 'By Cheque', 'By Cash', 'DDR' or 'By RTGS' from the given popup.

 

No of Days:

Clickon the field. Now enter the number of days required for payment.

 

From Date:

Clickon the field. Now click on the arrow. Select the Document which is either 'PO', 'GRN', 'SupplierBill' or 'Any' from the given popup. The start date for payment will be considered as the date of selected Document.

 

Date:

Automatically calculates and displays the date as 'From Date' + 'No of Days'

 

Total Value:

Total Value will be calculated and displayed automatically as follows -

 

In case the payment is in Percentage, Total Value = '% / Amount' of ('PO Basic Value After PO Disc' + Taxes)

 

In case the payment is in Value, Total Value = '% / Amount'

 

Please note that the sum of 'Total Value' should not exceed ('PO Basic Value After PO Disc' + Taxes)

Remarks/Comments:

While making a new Labour Rate Contract, enter any Remarks or Comments if any, related to that Labour Rate Contract.

In case of 'Edit', and 'View', Remarks/Comments of selected Labour Rate Contract will be displayed automatically. You can change it in 'Edit' mode.

Click on button to continue.

Screen Layout of Internal Communication

Field Description of Internal Communication

This sections saves all the history that has to be maintained for each Labour Rate Contract.

In case of 'Adding' a new Labour Rate Contract, this grid will be displayed as empty.

In case of 'Edit', and 'View', this grid will be populated and displayed with History details of the selected Labour Rate Contract.

Click on the button to add new communication detail. A new row will be added in the grid.

Field Description of the grid -

Action

Click on the icon to remove a record from the grid. Click on the 'Delete' icon again to un-delete the record.

Communication Date:

Denotes the date of History.

 

Click on the field. Now enter the date of History being entered. It should be later than the Labour Rate Contract date. Press <TAB>.

 

Communication By:

Denotes the name of the person who has entered the History.

 

Click on the field. click on the field to access a list of already existing IMMS Users defined through User Management option of Administrator Tools Module. Select your desired User Code from the list by scrolling down to it and pressing <ENTER>. Alternatively you can also enter the User Code. Press <TAB>.

 

Name:

Name of the selected User Code will be displayed automatically.

 

Communication Description:

(Type : Alphanumeric, Length : 255)

Click on the field. Now enter the remarks. Press <TAB>.

Click on button to continue.

Screen Layout of Attachment

Field Description of Attachment

Click on the button to upload all the attached Files.

Click on button to continue.

Action

Click on the icon to remove a record from the grid. Click on the 'Delete' icon again to un-delete the record.

 

Once you have entered all the information, click on 'Save' button to save or 'Cancel' button to discard. The control will go back to the list.