You are here : Materials > Product Structure Maintenance > CCN Apply

CCN Apply

The changes made to a Customer Bill of Material through CCN Entry option come into affect only after they are applied through this option. Once these changes have been applied, the Customer Bill of Material will be changed accordingly.

IMMS also provides the facility to cancel an existing Customer Changes Note (CCN). All the changes done in that Customer Changes Note (CCN) will be rolled back.

CCN Changes will be applied after considering the following conditions -

	WO Receipt	Only Child	After Allocation	After Requisition	After Issue	After Issue and Return
Child Item	Add	Delete	Delete/Replace/Change Qty	Delete	Delete/Replace/Change Qty	Delete

Apart from these, following conditions will also be checked for authorized or unauthorized Documents before the CCN is applied -

Sr. No.	Document Created	Authorization Status	Add Child	Delete Child	Replace Child	Change Quantity
1	Work Order	Pending	Yes	Yes	Yes	Yes
2	Issue Slip	Pending	Yes	No	No	No
3	Issue Slip	Authorized	Yes	Yes	Yes	Yes
4	Return Note	Pending	Yes	No	No	No
5	Rejection Note	Pending	Yes	No	No	No
6	Labour Job Gate Pass	Authorized, Non-cancelled, Un-deleted and Child is with Third Party Vendor	Yes	No	No	No
7	Labour Job Gate Pass	Pending	Yes	No	No	No
8	Goods Receipt Note (SubContracting)	Authorized	Yes	NA	NA	No

Screen Layout of CCN Apply

Field Description of CCN Apply

Click on 'Apply' button if you want to Apply the changes made through CCN Entry option. As a result whatever changes that were done through the CCN Number will be incorporated in its Customer Bill of Material.

Click on 'Cancel' button if you want to cancel the effects of selected CCN Number. Whatever changes that were done through the CCN Number will be rolled back.

CCN Details

In case 'Cancel' option is chosen, a list of all Customer Changes Notes that have already been applied will be displayed in a grid as follows -

But please note that this grid will also display all those CCNs that have not been Applied yet but their respective SJO have been Closed.

Select the desired CCN Numbers by clicking on the small white box. You can select multiple CCNs in the same way. Alternatively, you can click on the box in the column header to select or de-select all CCNs in one go. Only the selected CCNs will be cancelled.

In case Apply option is chosen -

If the flag 'Need Primary and Secondary CCN Apply Authority Levels?' is set as 'Off' through Engineering Policy of Administrator Tools Module, a list of all Customer Changes Notes that are pending to be applied is displayed as follows -

Please note that this grid will display only those CCNs that have not been Applied yet but their respective SJO are still Open.

Select a particular CCN Number by clicking on the small white box. De-select by clicking on it again. You can select multiple CCNs in the same fashion. Alternatively, you can click on the box in the column header to select or de-select all CCNs in one go. Please note that only selected CCNs will be applied/cancelled.

If the flag 'Need Primary and Secondary CCN Apply Authority Levels?' is set as 'On' through Engineering Policy of Administrator Tools Module, a list of all Customer Changes Notes that are pending to be applied will be displayed in a grid as per the following conditions -

In case the logged in User is neither a Primary Authorizer nor a Secondary Authorizer, the grid will display all the CCNs pending to be Applied (with Open SJO) as follows -
CCN Allowed Date
Automatically displays the CCN Allowed Date of the CCN Number.

Please note that all those CCNs that have CCN Allowed Date later than the Current Date, will be highlighted in Green color. Such CCNs can be Applied by the logged in User.

Whereas those CCNs that have CCN Allowed Date before the Current Date will be highlighted in Red color. Such CCNs can no more be Applied by the logged in User other than a Primary Authorizer.

Primary Authorized
Automatically displays the User Code of the Primary Authorizer who has Applied the CCN.

In case the logged in User is a Primary Authorizer, the grid will display all the CCNs pending to be Applied (with Open SJO) as follows -
In this case, the grid will display only those CCNs that have CCN Allowed Date before or equal to the Current Date.

CCN Allowed Date
Automatically displays the CCN Allowed Date of the CCN Number.

Those CCNs that have CCN Allowed Date before the Current Date will be highlighted in Red colour. Such CCNs can be Applied ONLY by a Primary Authorizer.

Primary Authorized
Automatically displays the User Code of the Primary Authorizer who has Applied the CCN.

In case the logged in User is a Secondary Authorizer, the grid will display all the CCNs pending to be Applied (with Open SJO) as follows -
CCN Allowed Date
Automatically displays the CCN Allowed Date of the CCN Number.

Please note that all those CCNs that have CCN Allowed Date later than the Current Date, will be highlighted in Green color. Such CCNs can be Applied by the Secondary Authorizer.

Whereas those CCNs that have CCN Allowed Date before the Current Date will be highlighted in Red colour irrespective of whether they have been Applied by Primary Authorizer or not. Such CCNs should be first Applied by a Primary Authorizer. Only after the Primary Authorizer has Applied them, the Secondary Authorizer can do so. If a Primary Authorizer has not Applied and Secondary Authorizer tries to do so, the system will display a message and will not allow the Secondary Authorizer to continue.

Primary Authorized
Automatically displays the User Code of the Primary Authorizer who has Applied the CCN.

Do you want to make Internal Return Note For Replace Item, Change Qty and Delete CCN?

This option will be displayed only in case of Apply option is chosen.

Click on the switch to turn it on if you want to Return the already issued material in case it is being replaced, or its quantity is being changed or is being deleted. As a result the system will display following options to automatically generate Return Note for such Items.

Internal Return Detail

Provide the Internal Return Note details as follows -

Return Year:

Automatically displays the current financial year for the Return Number. It can not be changed.

Return Group:

Specify the Group of the Internal Return Note. Please note that the Group which has been specified as default for the selected financial year through Document Control Master option in Administrator Toolswill be displayed automatically.

You can change it by clicking on the field to access a list of already defined Internal Return Groups for the entered Year though Document Control Master option in Administrator Tools Module. Select your desired Group from the list by scrolling down to it and pressing <ENTER>. Alternatively you can also enter the Group Code.

Return Site:

Specify the Site of the Internal Return Note. By default the Site if any specified with the selected Group will be displayed automatically.

Click on the field to access a list of already defined Sites. Select your desired Site from the list by scrolling down to it and pressing <ENTER>. Alternatively you can also enter the Site Code.

Read more about Site...

Please note that the Site(s) will be displayed/accepted as per the following conditions -

In case the 'Site Required?' flag is 'On' through Document Control Master option in Administrator Tools Module, than only those Sites will be displayed which have been linked with the selected Year and Internal Return Group.

In case the 'Site Required' flag is 'Off', then all the Sites that have been defined for the current Company through Site Master option of Administrator Tools Module will be displayed.

Return No:

(Type : Alphanumeric, Type : 6)

Internal Return Note Number is either generated automatically or entered manually by the user.

Generation of Internal return Note Number is a flag driven option and depends upon the setting of flag 'Auto Number Generate Required' through Document Control Master option in Administrator Tools Module. Click here to read more about the flag...

If the flag is 'On', a new Internal Return Note Number will be automatically generated by the system and incremented by one for current financial year.

If the flag is 'Off', the User can enter a unique Internal Return Note Number manually. The system also ensures that the Number entered is a unique one.

Return Date:

Specifies the date of Internal Return Note.

By default today's date is displayed which can be changed. It should fall between the current period start date and current period end date. Press <TAB>.

In case the flag is switched 'Off', the system will NOT generate any Return Note and hence such CCN will NOT be applied. Following message will be displayed - "Item to be Replaced is issued and hence cannot be replaced/Deleted".

Once you have entered all the information, click on 'Save' button to Apply / Cancel the selected CCNs. If applied, a list of selected CCNs along with their status will be displayed.

Click on 'Cancel' button to discard.