Payment to Others

Prerequisites for Payments to Others

1. Account Groups, Sub Groups and Accounts should already be defined through Account Master Entry option.

Screen Layout of Payment/Receipt Account's Details

Field Description of Payment/Receipt Account's Details

Payment/Receipt Account Detail

Transaction Amount:

(Type : Numeric, Length : 9.4)

While 'Adding', enter the Amount of Transaction. This amount should be the same as 'Net Domestic Amount' to save the transaction.

 

In case of 'Edit', and 'View' modes, Transaction Amount for the selected Voucher Number will be displayed automatically. You can change it in 'Edit' mode.

 

Current Book Balance:

Automatically displays the current Balance in the selected Bank Book for your reference.

 

Cheque/Doc No:

While 'Adding', specify the Cheque Number. Click on the field to access a list of non-issued Cheque Numbers entered for the selected Bank Account through Cheque Book Maintenance option. Select your desired Cheque Number from the list by clicking on it. Alternatively you can also enter the Cheque Number. Press <TAB>. The system will check whether the right Cheque Number has been entered or not.

 

In case of 'Edit', and 'View' modes, Cheque/Ref Number for the selected Voucher Number will be displayed automatically. You can change it in 'Edit' mode.

 

Please note that - The system will not accept /display Returned Cheques. In case the flag 'Do you want to maintain Location wise Cheque Numbers' is set as 'On' through Finance Policy option of Administrator Tools Module, IMMS will accept/display only those Cheque Numbers that belong to the selected Location.

Cheque Date:

While 'Adding', enter the date of cheque. In case the Cheque Date is later than the Voucher Date, the system will confirm if it is a post dated cheque and let the user continue with the entry.

 

In case of 'Edit', and 'View' modes, Cheque Date for the selected Voucher Number will be displayed automatically. You can change it in 'Edit' mode.

 

Payee Name:

(Type : Alphanumeric, Length : 50)

Denotes the name of the Party/Person to which the Cheque has been issued.

 

While 'Adding', enter the Payee Name for the cheque.

 

In case of 'Edit', and 'View' modes, Payee Name for the selected Voucher Number will be displayed automatically. You can change it in 'Edit' mode.

 

Net Domestic Amount:

Automatically calculates and displays the sum of 'Domestic Amount' entered for all Accounts in the grid. You can not change it.

Once all the above header details are entered, you can start entering data in the grid as follows -

While 'Adding', this grid will be displayed empty. You can start entering the transactions.

 

In case of 'Edit', and 'View' modes, this grid will be populated with Transactions of selected Voucher Number.

 

Click on button to enter more transactions in the grid. As a result, a new row will added in the end of the grid.

Field Description of the grid -

Action

Click on the icon to remove a record from the grid. Click on the 'Delete' icon again to un-delete the record.

Account Group:

Specifies the Code of Account Group.

 

Click on the field to access a list of Account Groups and Sub Groups defined through Account Master Entry option. Please note that all Account Groups will be displayed except those that have Group Type =  'Bank'. Select your desired Account Group or Sub Group from the list by clicking on it. Alternatively you can also enter the Account Group Code or Sub Group Code. Press <TAB>. The system will check whether the right Code has been entered or not.

 

Account Group Description:

Name of the selected Account Group Code or Sub Group Code will be displayed automatically.

 

Account Code:

Specifies the Account Code.

 

Click on the field to access a list of Accounts belonging to the selected Account Group or Sub Group defined through Account Master Entry option. Select your desired Account from the list by clicking on it. Alternatively you can also enter the Account Code. Press <TAB>. The system will check whether the right Code has been entered or not.

 

You can not select an Account that has been deactivated through Account Master Entry option. The help list will also not display such Accounts.

In case of RTGS/NEFT type of Transfer, whether payment can be done to Debtors or not is a flag dependent option and depends upon the setting of flag 'Do Allow to Payment of Debtors for RTGS/NEFT Transaction' through Finance Policy option of Administrator Tools Module. Read more...   If the flag is set as 'On', IMMS will allow the bank payment to Debtor Accounts also.   If the flag is set as 'Off', IMMS will NOT allow to make RTGS/NEFT type of bank transactions with Debtors.

In case of RTGS/NEFT Transfer, ONLY those Accounts will be accepted for which Bank Account Number and IFSC Code has been entered through Vendor Master option of Purchase Module.

Account Name:

Name of the selected Account Code will be displayed automatically.

Account Type::

Click on the field for the Cost Center/Profit Center wise breakup of the Amount. Please note that Cost/Profit Center breakup can be entered only for Income and Expense Accounts. Read more about it...

 

Tran. Currency:

Automatically displays the Currency of the selected Account as entered through Account Master Entry option. You can NOT change it.

 

Transaction Amount:

(Type : Numeric, Length : 9.4)

Click on the field. Enter the Amount of Bank Transaction. Press <TAB>.

 

Please note that in case the Payment is being done against TDS, a grid will be displayed with all the authorized Vouchers having the same Account Group and Account Code for which TDS is still pending to be paid as follows-

Click on the small while box to select or de-select a particular Voucher. You can select multiple Vouchers in the same way. Once done, click on 'Ok' button. As a result, the control will go back to the previous grid and the sum of 'Pending Amount' will be carried back and displayed in 'Transaction Amount' field.

Exchange Rate:

Displays the latest Exchange Rate in case the Account is in Foreign Currency. You can change it.

 

Depending upon the Voucher Date, this field will automatically display the latest Exchange Rate for the foreign currency of the Account by default. Please recall that exchange rates for foreign currencies are maintained through Exchange Rate Master in Administrator Tools Module.

Domestic Amount:

Automatically displays the Transaction Amount in Domestic Currency in case the currency of the selected Account is a Foreign Currency. It is calculated as (Domestic Amount = Transaction Amount * Exchange Rate). You can NOT change it.

Debit/Credit:

Specifies whether the entered Amount has to be Debited or Credited in the selected Account.

Choose 'Debit' or 'Credit' from the given popup. Press <TAB>.

 

Account of:

Automatically displays the main Group Head (Expense, Income, Asset, Liability) of the selected Account as specified through Account Master Entry option.

 

Remark:

Click on the field. Now enter Remarks, if any related to the transaction.