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You are here : Finance > Transaction > Cost / Profit Center Breakup
Cost / Profit Center Breakup
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Please note that the facility to enter Cost
/ Profit Center wise breakup of amount is a flag driven option -
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If the flag 'Ensure that Income and Expense Transactions
must not happen without Cost/Profit Center Break-up for Core FAS transactions'
is set as 'On' through Finance Policy option in Administrator
Tools Module, than It is mandatory to enter Cost Center/Profit
Center wise breakup of the Amount. The system will not save the transaction
without it.
If the flag 'Ensure that Income and Expense Transactions
must not happen without Cost/Profit Center Break-up for Core FAS transactions'
is set as 'Off' through Finance Policy option in Administrator
Tools Module, than It is optional to enter Cost
Center/Profit Center wise breakup of the Amount. The system will still
save the transaction without it.
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A grid will be displayed as follows -
While 'Adding' a new Voucher, this grid will be displayed empty. The first row is by default provided to enter Profit Center details.
In case of 'Edit'
, and 'View', this grid will be populated with Cost/Profit Center details entered previously for the selected Voucher Number.
Click on 
button to enter more Cost Center details. As a result, a new row will
added in the end of the grid.
Field Description of the grid -
Action
Click on the 
icon to remove a record from the grid. Click on the 'Delete' icon again to un-delete the record.
Sr. No:
Automatically generated sequence number.
Cost/Profit Center:
For the first time, this field automatically displays 'Profit' to denote Profit Center. When a new row is added, this field will display 'Cost' to denote Cost Center.
Level 1 Code:
Denotes the Cost/Profit Center Level 1 Code.
Click on the
field to access a list of Cost / Profit Center Level
- 1 defined through Cost
Center / Profit Center Master option. Select your desired Level-1
from the list by clicking on it. Alternatively
you can also enter the Level-I Code. Press <TAB>. The system will
check whether the right Code has been entered or not.
It is mandatory to specify the Level-1.
Level 1 Description:
Name of the selected Cost/Profit Level-I Code will be
displayed automatically.
Level 2 Code:
Denotes the Cost/Profit Center Level 2 Code.
Click on the
field to access a list of Cost / Profit Center Level
- 2 defined through Cost
Center / Profit Center Master option. Select your desired Level-2
from the list by clicking on it. Alternatively
you can also enter the Level-2 Code. Press <TAB>. The system will
check whether the right Code has been entered or not.
Level-2 can be left blank.
Level 2 Description:
Name of the selected Level-2 Code will be
displayed automatically.
Level 3 Code:
Denotes the Code of Cost/Profit Center
Level - 3.
Click on the
field to access a list of Cost / Profit Center Level
- 3 defined through Cost
Center / Profit Center Master option. Select your desired Level-3
from the list by clicking on it. Alternatively
you can also enter the Level-3 Code. Press <TAB>. The system will
check whether the right Code has been entered or not.
Level-3 can be left blank.
Level 3 Description:
Name of the selected Level-3 Code will
be displayed automatically.
Level 4 Code:
Denotes the Code of Cost/Profit Center
Level - 4.
Click on the
field to access a list of Cost / Profit Center Level
- 4 defined through Cost
Center / Profit Center Master option. Select your desired Level-4
from the list by clicking on it. Alternatively
you can also enter the Level-4 Code. Press <TAB>. The system will
check whether the right Code has been entered or not.
Level-4 can be left blank.
Level 4 Description:
Name of the selected Level-4 Code will
be displayed automatically.
Level 5 Code:
Denotes the Code of Cost/Profit Center
Level - 5.
Click on the
field to access a list of Cost / Profit Center Level
- 5 defined through Cost
Center / Profit Center Master option. Select your desired Level-5
from the list by clicking on it. Alternatively
you can also enter the Level-5 Code. Press <TAB>. The system will
check whether the right Code has been entered or not.
Level-5 can be left blank.
Level 5 Description:
Name of the selected Level-5 Code will
be displayed automatically.
Amount:
(Type : Numeric, Length : 9.4)
Click on the field. Now enter
the amount for that Cost/Profit Center.
Total Break-up Amount:
Automatically displays the total amount of Cost/Profit Centers.
Once done, click on 'Ok'
button to save the break up or 'Clear'
button to discard and go back to the previous grid.
Please note that before saving the Cost/Profit Center break-up, system will check for the following conditions -
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In case the flag 'Exact Match of Transaction Amount and Cost Center Break Up Amount is Required'  is set as 'On' through Finance Policy option of Administrator Tools Module, the system will save the Cost/Profit Center details only if the Transaction Amount of the Voucher and Total Break-Up Amount of the Cost/Profit Centers is exactly the same. Otherwise and appropriate message will be displayed.
In case the flag is set as 'Off', the system will allow to save even if both the amounts do not match but the Total Break-up Amount should NOT be more than the Transaction Amount.
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