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Bank Transactions

This option allows you to maintain details of day-to-day transactions made with various Banks. User can enter the voucher details related to bank. IMMS also allows to make Contra Entries. A list of already defined Bank Books is available to make respective entries.

A list of already existing Bank Transactions will be displayed as follows -

Search:

Enter any text you want to search in the list below. The search is applicable to all columns of the list. Once the text is entered, press <ENTER> key. As a result, the list will be refreshed with all those records that contain the entered text fully or partially. In order to go back to the original list, remove the text from the box and press <ENTER> key again.

Filter By:

IMMS provides the facility to filter the records on the basis of their status. Click on the field and select either 'All', 'Authorized', 'Pending for Authorization' or 'Deleted'. Selecting 'All' will display all records, authorized as well as unauthorized. Selecting 'Authorized' will display only authorized records. Selecting 'Pending for Authorization' will display only those records that are yet to be authorized. Selecting 'Deleted' will display all the deleted records.

Once a Bank Transaction is raised, it may or may not need to be authorized.

Authorization of Bank Transaction is a flag driven option. Therefore its availability depends upon the setting of the 'Authorization Required' flag through Document Control Master option (

- For Payment From Bank,

- For Receipt in Bank)
in Administrator Tools Module. Collapsed

Screen Layout of Transactions

Please note that you can NOT 'Edit' or 'Delete'

authorized Vouchers
all those Transactions for which the Cheque has been returned through Cheque Return option

Field Description of Bank Transactions

Bank Transactions

Book:

Denotes the Bank Book.

While 'Adding', click on the field to access a list of already defined Bank Books through Book Master Maintenance option. Select your desired Bank Book from the list by scrolling down to it and pressing <ENTER>. Alternatively you can also enter the Book Code. Description of the selected Book Code will be displayed automatically.

In case of 'Edit' , and 'View', Book will be displayed automatically for the selected record. You can change it in 'Edit' mode.

Current Book Balance:

Automatically displays the current Balance in the selected Bank Book for your reference.

Transaction For:

Denotes the type of Bank Transaction.

While 'Adding', select 'Payment from Bank' if the payment is being done from the selected Bank. Select 'Receipt in Bank' if the Payment is being received in the selected Bank. Press <TAB> after selection.

In case of 'Edit' , and 'View', Transaction For will be displayed automatically for the selected record. You can change it in 'Edit' mode.

Transaction Type:

Denotes the Type of Bank Payment / Bank Receipt.

IMMS allows to enter following Type of Bank Transactions in case of Payment from Bank -

Cheque Issue

RTGS/NEFT Transfer

Cash Withdrawal

Telegraphy Transfer

Wire Transfer

Credit Card

GIRO

ACH Payment

Posted by Bank

Net Banking Transfer

Cash Withdrawal thro ATM Debit Card

IMMS allows to enter following Type of Bank Transactions in case of Payment Received in Bank -

Cheque Deposit

RTGS/NEFT Transfer

Cash Deposit

Telegraphy Transfer

Wire Transfer

GIRO

ACH Payment

Net Banking Receipt

While 'Adding', specify the Type of Transaction by selecting it from the given popup. Press <TAB> after selection.

In case of 'Edit' , and 'View', Transaction Type will be displayed automatically for the selected Voucher Number. You can change it in 'Edit' mode.

Payment/Receipt Type:

Denotes the Type of Payment/Receipt.

While 'Adding',

In case of 'Payment from Bank', IMMS provides facility to specify if the payment is being done to a supplier or if its any other type of payment. Select 'Payment to Supplier' if the payment is being made to a supplier or 'Payment to Other'if it is some other type of payment from the given popup. Press <TAB> after selection.

In case of 'Receipt in Bank', IMMS provides facility to specify if the payment is being received from a supplier or from others. Select 'Receipt from Customer' if the payment is being received from a Customer or 'Receipt from Other'if it is received from others from the given popup. Press <TAB> after selection.

In case of 'Edit' , and 'View', Payment/Receipt Type will be displayed automatically for the selected Voucher Number. You can change it in 'Edit' mode.

Voucher Year:

Current financial year is displayed by default. You can NOT change it.

Group:

Denotes the Group of the Bank Transaction.

While 'Adding', please note that the selected Bank Book Code will be displayed automatically. You can NOT change it.

In case of 'Edit' , and 'View', Group will be displayed automatically for the selected Voucher Number. You can NOT change it in 'Edit' mode.

Location:

Denotes the Site of the Bank Transaction.

While 'Adding', the current logged in Site will be displayed by default. You can change it. Click on the field to access a list of already defined Sites for the currently selected Company through Site Master option of Administrator Tools Module. Select your desired Site from the list by clicking on it. Alternatively you can also enter the Site Code.

Please note that only those Sites will be displayed/accepted for which the logged-in user has the rights to access.

In case of 'Edit' , and 'View', Location will be displayed automatically for the selected Voucher Number. You can NOT change it in 'Edit' mode.

Number:

Denotes the Voucher Number for the Bank Transaction.

While 'Adding', Voucher Number is either generated automatically or entered manually by the user.

Generation of Voucher Number is a flag driven option and depends upon the setting of flag 'Auto Number Generate Required' (- for Payment From Bank, - for Receipt in Bank) through Document Control Master option in Administrator Tools Module. Click here to read more about the flag...

If the flag is 'On', a new Voucher Number will be automatically generated by the system and incremented by one for current financial year.

If the flag is 'Off', the User can enter a unique Voucher Number manually. The system also ensures that the Number entered is a unique one.

In case of 'Edit' , and 'View', Number will be displayed automatically for the selected Voucher Number. You can NOT change it in 'Edit' mode.

Voucher Date:

Specifies the Date of the Voucher.

While 'Adding' a new Bank Transaction, today's date is displayed by default.

You can change it but it depends on the flag 'Do You Require Period End Facility in Core Finance Transactions?' set through Finance Period End Settings option in Administrator Tools Module. Click here to read more about the flag...

If the flag is set as 'On', than the Date should fall within the start date and end date of the Current Period.

In case the flag is set as 'Off', the date should fall within the start date and end date of the selected financial year. For example, if the Voucher Year is 11-12 than in that case the Date should be between 01/04/2011 and 31/03/2012.

In case of 'Edit' , 'View' and , Date is displayed automatically as per the selected Voucher Number. You can change it in 'Edit' mode.

Click on the button to continue.

Screen Layout of Accounts/Receipts Account Details

Field Description of Accounts/Receipts Account Details

In case the Payment is being made to a Supplier, read more...

In case the Payment is being made to Others, read more...

In case the Payment is being received from Customer or Others, read more...

Click on the button to continue.

Screen Layout of Narration

Field Description of Narration

Narrations

While 'Adding' a new Bank Transaction, a blank screen will be displayed. You can enter narration if any related to the transaction. Please note that the narration should be entered in the same way as it should be printed in the Voucher.

In case of 'Edit', and 'View', Narration will be displayed automatically as per the selected Voucher Number. You can change the narration in 'Edit' mode.

Click on the button to continue.

Screen Layout of Attachment Details

Field Description of Attachment Details

Store various drawing and image files related to the selected Item through this section.

Click on to select the files or images. As a result, Windows Explorer will open to select the files from their respective paths. You can also drag the files from the Windows Explorer and drop them to this section. The File will be displayed in the list below. IMMS allows to select following type of files-

*xlsx
*pdf
*jpg
*jpeg
*png
*.doc
*docx
*jpg
*xls

A list of Files will be displayed as follows-

While 'Adding' a new Bank Transaction, this list will be empty.

In case of 'Edit', and 'View' and this list will display all the attached Files for the selected Item.

Field Description of the list-

Action:

To view a particular File, click on icon of its record.

To delete a File , click on the icon of its record.

Sr. No.:

Denotes the sequential number of the File.

File Name:

Denotes the name of the attached File.

File Path:

Denotes the path of the attached File.

File Size:

Denotes the size of the attached File.

Mode:

Denotes the Mode by which the Document has to be sent.

Click on the box. Select 'Mail', 'Post' or 'Both' from the given list.

Document Type:

Denotes the Type of Document.

Click on the box. Select the appropriate option from the given list.

Document No:

Click on the box. Enter the number of the Document.

Document Revision No:

Click on the box. Enter the Revision Number of the Document.

Created By:

Denotes the name of the person who has created the Document.

Created Date:

Denotes the date when the Document was created.

Once you have entered all the information related to the Bank Transaction, click on 'Save' button to finally save it or 'Cancel' button to discard. The control will go back to the list.

Please note that in case of 'Payment to Others' or 'Receipt in Bank', the system will check whether the 'Transaction Amount' and the 'Domestic Amount' entered are same or not. The transaction will be saved only if they are same otherwise the system will display an appropriate message.

The system will also check whether the selected Account is blocked or not for manual postings . If it is blocked, IMMS will not allow to save the transaction and will display an appropriate messaged. If unblocked, the transaction will be saved.

Additionally, in case the payment is being made to or received from Others, IMMS provides the facility to raise Remittance against the respective Debtors or Creditors to adjust the amount of saved transaction. The user can opt not to remit the amount at this moment and adjust it later through Remittance Entry option. Read more...