Advance Payment

IMMS allows to make advance payments to a creditor against Open and Authorized Purchase Orders belonging to that Creditor. IMMS allows to enter details of advance to be paid against multiple Purchase Orders in one payment voucher.

Prerequisites for Advance Payment

1. Advance payments to a creditor can be made only against Open and Authorized Purchase Orders belonging to that Creditor.

Following grid will be displayed as follows -

While 'Adding', a blank grid will be displayed where you can specify the Purchase Orders against which the advance payments are being made.

In case of 'Edit', and 'View' modes, this grid will be populated with Advance Payment details of the selected Voucher Number.

Click on button to enter more PO Numbers in the grid. As a result, a new row will added in the end of the grid.

Field Description of the grid -

Action

Click on the icon to remove a record from the grid. Click on the 'Delete' icon again to un-delete the record.

 

PO Number.:

Specify the Purchase Order against which advance payment is being done.

 

Click on the field. As a result, a list of Purchase Orders against which valid GRN/QC has not been completed for all Items and all quantitiesOpen and finally printed Purchase Orders (with  some amount still pending to be paid ) that were raised against the selected Vendor will be displayed. Scroll through the Purchase Order list and click on the relevant Purchase Order. As a result this grid will close and details of the selected Purchase Order will be displayed in the previous grid in the format of Year/Group/Site/Number.

PO Type:

Displays the type of selected Purchase Order for reference purpose.

PO Amount:

Displays the value of selected Purchase Order for reference purpose.

Already Paid:

Displays the Advance paid till now against this Purchase Order.

Current Amount:

(Type : Numeric, Length : 9.4)

Enter the amount of Advance to be paid through this transaction in Account's currency. By default PO Amount will be displayed which can be changed. Click on the field in order to change it.

TDS Category:

Specifies the TDS Category applicable.

 

Click on the field. A list of TDS Categories defined through TDS Category Master option is displayed. Select your choice from the list by clicking on it. Press <TAB>.

 

As a result a grid populated with the TDS Rate Codes applicable to the TDS Rate Structure that has been linked with the selected TDS Category is displayed as follows -

Rate Amount:

In case of 'Percentage', the Rate Amount field in the grid is calculated automatically as % of Amount. In case of 'Value', the entered amount of tax is displayed.

 

Actual Amount:

IIMS allows to enter the 'At Actual' amount of tax through this field. By default the automatically calculated tax amount is displayed which you can change.

 

Click on 'Save' button to save the taxes or 'Cancel' button to discard.

TDS Amount:

Specifies the Amount of TDS applicable to the Purchase Order in Account's currency.

 

The amount of TDS is calculated and displayed automatically after adding up the 'Actual Amount'. You can not change it.

Once you are done with the entries, click on 'Ok' button to save the entries and go back to the previous grid. Please note that the (sum of 'Current Amount' - sum of 'TDS Amount') for Purchase Order(s), will be automatically displayed in the 'Transaction Amount' of the previous grid.

Please note that the advance amount (including the TDS Amount) that has already been paid against a Purchase Order of a Supplier will be displayed automatically at the time of Bill Passing.

Click on 'Cancel' button to discard the advance amount entries and go back to the previous grid.