Ledger Master Entry

This master adds and maintains Ledgers.

In standard financial practice, all accounting is done under General Ledger (GL). In IMMS, it is system created. There is a facility to create Subsidiary Ledgers for Creditors, Debtors and Employees to reduce list of accounts in General Ledger.

Sub-Ledgers can be created for Creditors, Debtors and Employee, besides General Ledger, which is pre-defined in IMMS.

A list of already existing Ledgers will be displayed as follows -

Search:

Enter any text you want to search in the list below. The search is applicable to all columns of the list. Once the text is entered, press <ENTER> key. As a result, the list will be refreshed with all those records that contain the entered text fully or partially. In order to go back to the original list, remove the text from the box and press <ENTER> key again.

Ledger details can be added, edited, and viewed provided the Role associated with the currently logged-in user through User Management has the respective rights to do so.

To 'Add' a Ledger, click on the button and to 'Edit', click on the icon on its corresponding record. To view details of a particular Ledger, <DoubleClick> on that record. As a result, following screen will be displayed -

Screen Layout of Ledger Master Entry

Please note that once a Ledger is created, it can not be 'Deleted', although its name can be changed.

Field Description of Ledger Master Entry

Ledger Code:

(Type : Alphanumeric, Length : 4)

Specifies the Code of a Ledger.

While 'Adding' a new Ledger, enter a unique code for the same. This is the Code by which a particular Ledger will be recognized throughout IMMS.

In case of 'Edit' and 'View', Ledger Code will be displayed automatically for the selected record.It can not be changed.

Ledger Name:

(Type : Alphanumeric, Length : 50)

Specifies the Name of the Ledger.

While 'Adding' a new Ledger, enter its name. A Ledger will be recognized by this name throughout IMMS.

In case of 'Edit' and 'View', Ledger Name will be displayed automatically as per the Ledger Code. You can change the Name in 'Edit' mode.

Ledger Type:

Specifies the Type of Ledger.

While 'Adding' a new Ledger, select its Type. Choose either 'Creditor', 'Debtor' or 'Employee' from the given popup.

In case of 'Edit' and 'View', Ledger Type will be displayed automatically as per the Ledger Code. You can not change the Type of a Ledger.

Currency:

Specifies the Currency of the Ledger.

While 'Adding' a new Ledger, select its related Currency. Click on the field to access a list of Unit of Measurements that have already been defined through Codes Master Entry (Code Type = 'UM') option in Administrator Tools Module. Select your desired UOM from the list by clicking on it. Alternatively you can also enter the UOM Code. Press <TAB>.

In case of 'Edit' and 'View', Currency Code will be displayed automatically as per the Ledger Code. You can not change it.

Once you have entered all the information related to the Ledger, click on 'Save' button to finally save the Ledger or 'Cancel' button to discard. The control will go back to the list.